Creating Account Statements For Investment Funds: A Step-By-Step Guide

how to make account statements for an investment fund

Investment account statements are issued by investment firms to their clients every three months, and they detail important information about the client's investments. These statements are essential tools that help investors keep track of their investments and ensure that their investments are in line with their investment goals. They include information such as the total market value of the investments, changes in the portfolio, and the breakdown of investments according to asset class. It is important for investors to review these statements regularly to check for any unauthorised activity and ensure that their investments are performing as expected.

This paragraph introduces the topic of how to make account statements for an investment fund by highlighting the purpose of investment account statements, their frequency, and the key information they contain. It also emphasises the importance of investors reviewing these statements to monitor their investments effectively.

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Understanding investment statements

Investment statements are usually issued monthly or quarterly by your investment provider. They can be received online or by paper. Understanding these reports is a skill that can be learned, and it is important to do so to make sure your money is doing what you want it to do.

High-level overview

Get an overview of what has happened since your last statement. Figure out the period covered and the total amount you have. See your total account balance and any changes since the previous statement.

Account activity

Review your account activity, including any additions and withdrawals. Get a summary of how much money went into your account and how much came out.

Performance

Evaluate your performance by finding out if your account value increased or declined. The statement might show your returns as a percentage, including any market movements, dividends, and interest earned.

Risk level

Confirm your risk level and make sure you are comfortable with the level of risk you are taking.

Account details

Review the detailed list of your specific investments and their value. Look at the price, share, price change, and volume.

Transaction history

Your statements should list every transaction since your last statement, including dates, descriptions, specific investments involved, share prices, and quantities.

Dividends and interest

Check for any dividends and interest payments you have received from your investments. You may have reinvested these dividends to buy more of the investment that paid out the earnings.

Fees

Review any fees associated with your account or individual funds. These fees can impact your returns, so it is important to understand them and ensure they are reasonable.

By regularly reviewing your investment statements and keeping track of your investments, you can make informed decisions and ensure your investments are in line with your financial goals and risk tolerance.

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Reviewing account activity

Understanding the Basics

Start by identifying the period covered by the statement. This could be a quarter, a month, or a year-end statement. Knowing the timeframe will help you analyse the changes in your account.

Account Overview

Next, get a high-level overview of your account. Check your total account balance and note any changes since the last statement. This will give you a quick understanding of whether your account value has increased or declined.

Transactions and Activity

Review the transactions and activity in your account. Look for additions and withdrawals, including any fees or charges. This will help you identify any unauthorised or unexpected activity. Check the dates, descriptions, and amounts of each transaction. Be cautious of consistent, positive returns that seem unrealistic.

Investment Performance

Analyse the performance of your investments. Compare the market value of your investments with the book cost or book value. The book cost is the total amount paid to purchase an investment, including transaction charges, while the market value is the actual value of the investment on a given date. Understanding the difference will help you determine if you have made a profit or loss.

Dividends and Interest

Consider any dividends and interest received. Investments like mutual funds often earn dividends and interest, which can be reinvested to purchase more stocks or units. This can impact your overall returns, so it's important to track these distributions.

Benchmarking and Comparison

Compare your account's returns to those of benchmark portfolios. This will help you understand how your investments are performing relative to the market. Additionally, look at rankings or quartile information to assess the quality of the funds in your portfolio.

Risk Assessment

Evaluate the level of risk associated with your investments. Review the volatility or standard deviation mentioned in the statement, as well as the investment objective and category. Ensure that the level of risk aligns with your investment goals and risk tolerance.

Remember, reviewing account activity is a crucial step in making informed decisions about your investments. It helps you identify potential issues, track the performance of your investments, and ensure that your investment strategy is on track.

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Confirming your risk level

Understanding Risk-Return Relationship: The risk-return relationship is a fundamental concept in investing. It suggests that higher returns are typically associated with higher risk, and vice versa. When confirming your risk level, consider the performance of your investments relative to the risk taken. For example, a fund with a 7% return and 10% risk is generally preferable to a fund with a 15% return and a 45% risk level. Understanding this relationship will help you assess if your investments match your risk tolerance.

Evaluating Investment Objectives: Different types of investments carry varying levels of risk. It's important to understand the investment objectives outlined in your statement and ensure they align with your goals. For instance, are you investing in a fund, a bond fund, an equity fund, or an asset allocation fund? Each of these options has distinct risk profiles. Be sure to review the category and specific type of investment to confirm its alignment with your risk tolerance.

Analyzing Performance and Volatility: When confirming your risk level, pay close attention to the performance and volatility of your investments. Performance metrics, such as annualized returns over different periods (e.g., 10 years, 5 years, or 3 years), can provide insights into how your investments are doing. Additionally, consider the volatility or standard deviation, which indicates the level of risk associated with the investment. Analyzing performance and volatility together helps you assess if the risk level aligns with your expectations and goals.

Comparing Rankings and Quartiles: Investment fund rankings and quartiles can provide valuable insights into their quality and risk profile. A fund in the 1st quartile, representing the top 25% of its class, is generally considered more attractive than a fund in the lower quartiles. Comparing your investment fund's ranking and quartile to others in the same category can help you confirm if the risk level aligns with your expectations.

Assessing Management Fees: Management fees can significantly impact your overall returns. These fees are typically a percentage of the number of assets and can vary based on the complexity of management. When confirming your risk level, ensure you understand the management fees associated with your investments. High management fees may indicate a higher level of risk or impact your overall investment goals.

By carefully considering these factors, you can confirm your risk level and ensure that your investment fund selections align with your risk tolerance and financial objectives. Remember, investing always carries some level of risk, but understanding and managing that risk is crucial for making informed investment decisions.

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Calculating total change

Calculating the total change in an investment fund account is essential to understanding its performance and making informed decisions. Here's a detailed guide on calculating total change:

Understanding the Components of Total Change

Total change in an investment fund account is the cumulative result of various factors, including investment income, contributions or withdrawals, market gains or losses, and fees. It reflects the net impact of all these elements on the account's value.

Tracking Account Activity

Begin by reviewing your account activity over the statement period. This includes monitoring any additions or withdrawals from the account. Additions could be in the form of contributions, dividends, or interest earned, while withdrawals may include fees or personal expenses. Ensure you understand the nature and purpose of each transaction.

Calculating Market Gains or Losses

Market gains or losses refer to the change in value of your investments over the statement period. Compare the market value of each investment at the end of the period with its value at the beginning. The difference will indicate whether you've made a profit or incurred a loss. Remember to consider all your investments, as some may have performed better than others.

Evaluating Investment Income

Investment income includes dividends and interest earned from your investments. Calculate the total income generated by each investment during the statement period. This information is usually provided in your investment account statement. Summing up the income from all your investments will give you a clear picture of this component of total change.

Assessing the Impact of Fees

Fees and charges can eat into your investment returns. Scrutinize your account statement to identify any fees or charges deducted during the period. These may include management fees, transaction fees, or other service charges. Understanding the fees you're paying is crucial for evaluating the overall performance of your investments.

Consolidating the Information

Once you've tracked and calculated each component, you can calculate the total change. Add the market gains or losses, investment income, and any other relevant factors. Then, subtract any fees or charges. The resulting figure will represent the total change in your investment fund account over the statement period.

Example Calculation

For example, let's say you started the year with $10,000 in your investment fund account. Over the year, you earned $1,500 in market gains, received $500 in dividends, and paid $200 in fees. To calculate the total change:

  • Add market gains and dividends: $1,500 + $500 = $2,000
  • Subtract fees: $2,000 - $200 = $1,800

So, the total change for the year is a positive $1,800, indicating a profitable period for your investments.

Remember to review your investment statements regularly to identify any discrepancies or unexpected changes. Staying informed about your investment fund account's performance empowers you to make strategic decisions and adjust your investment strategy as needed.

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Recognising types of funds

Recognising the different types of funds is essential for understanding your investment account statements. Here is a detailed overview of the various types of funds you may encounter:

Mutual Funds

Mutual funds are a popular investment choice, especially for new investors. They allow investors to pool their money with others to purchase a diverse range of stocks, bonds, or other investments. By investing in a mutual fund, you benefit from a professional manager who invests the pooled money in alignment with the fund's strategy. Mutual funds trade once daily at the day's net asset value (NAV). They are typically taxed annually on distributions and capital gains, and fees, such as expense ratios, are associated with investing in mutual funds.

Exchange-Traded Funds (ETFs)

ETFs are similar to mutual funds in that they also track the performance of a market index, industry, or sector. However, they are priced and traded throughout the day like stocks. ETFs are often considered more affordable than mutual funds due to their passive management nature. Unlike mutual funds, ETFs do not have mandatory capital gains distributions, and you only pay taxes when you sell. It's important to understand the fees associated with ETFs, such as commissions ("loads") and account maintenance fees.

Index Funds

Index funds are a type of mutual fund that passively tracks a specific market index, such as the S&P 500. They aim to mirror the performance of the index by holding stock in the companies within that index. Index funds tend to have lower fees than actively managed mutual funds since they don't require an active manager. Like mutual funds, index funds may earn dividends or interest, which is distributed to investors.

Stock Funds

Investing in stock funds means purchasing shares of ownership in individual companies. The value of these shares fluctuates based on the performance of the company. Stocks can be traded on exchanges, and they sometimes offer high returns but also carry more risk than other investments due to the possibility of companies losing value or going out of business.

Bond Funds

Bond funds represent debt obligations of companies, governments, or municipalities. When you invest in a bond fund, you are essentially lending money to the issuer for a specific period, and they agree to pay you back with interest. Bonds are generally considered less risky than stocks but may offer lower returns. The primary risk associated with bonds is the possibility of the issuer defaulting on their payments.

Frequently asked questions

Account statements are typically issued every three months, or quarterly. However, some providers may offer monthly statements as well.

The account statement should include the total market value of the client's investments, any changes or returns on their portfolio, and a breakdown of their investments according to asset class. It should also disclose any fees associated with the account.

Performance is usually presented as a percentage return over a given period, such as a calendar year or year-to-date. It can also be illustrated through graphic representations of the fund's price or growth of a specific amount. It is important to note that the performance of the fund may differ from the individual investor's performance.

It is important to review the account summary for any unauthorized activity and be cautious of consistently positive returns that seem unrealistic. Ensure that the statement includes a clear indication of the investment objective and that it aligns with the client's goals. Also, pay close attention to fees, including management fees and membership fees, as they can significantly impact the overall return.

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